MacQueen Alumni Center

USE: Use of the MacQueen Alumni Center (MAC) must be scheduled through the USA National Alumni Association at (251) 460-7084.

SPACE: Space is reserved on a first-come basis and is not booked as a facility rental until a signed contract and a non-refundable 50% deposit is on file with the USA NAA. Space is booked in four-hour units for the Gordon and Geri Moulton Boardroom and eight-hour units for the Chief Calvin McGhee Ballroom. Setup and tear down must be included in this time. Please include one hour preceding your event start time for set up and one hour following your event for breakdown.

FOOD:  All food and beverages brought into the MAC must be contracted through one of the USA NAA-approved caterers.

CATERERS: Caterers must be selected from the MAC-approved list of caterers. On-campus departments and organizations must use the University of South Alabama contracted caterer.

TRASH: All vendors are responsible for their individual trash. All trashcans must be used with trash bags, do not place loose trash directly in the trashcans. All trash must be removed from the premises immediately following the event. No trash is to be left anywhere throughout the facility.

ALCOHOL: Affiliated chapters and societies of the USA NAA and non-University users may host functions at which alcoholic beverages are served, conditioned upon such service being provided by the University’s Approved Food and Beverage Provider.

• The USA National Alumni Association is released from any and all liability concerning the presentation, consumption, and/ or distribution of any alcoholic beverages.
• For any event held at the MacQueen Alumni Center at which alcoholic beverages will be served, the University’s exclusive catering services provider shall be used to serve all alcoholic beverages at said event.
• All alcohol sold or distributed at the MacQueen Alumni Center must remain on the premises, likewise, no outside alcohol can be brought onto the premises.

INVITATIONS & PRINTED MATERIALS: All printed materials, including invitations, are to be reviewed by the USA NAA prior to printing to ensure donor names are listed and spelled correctly.

EQUIPMENT and ANCILLARY SERVICES: Please contact the Office of Alumni Relations for rental services.

AV TECHNICIAN: Please contact the USA NAA for AV rental needs. An on-site attendant will be included in the purchase of the AV Package. 

SMOKING: The MAC and the University of South Alabama are tobacco-free environments. No tobacco products are permitted on campus. Vaping and e-cigarettes are also prohibited.

DELIVERIES: All deliveries must be coordinated through the Alumni Office. All deliveries must be made at the back loading dock. The USA NAA cannot assume responsibility for items left by the caterer, rental company or facility user.

DECORATIONS: All decorations and rental items must be approved by the USA NAA. Props must be free standing, including signs. Nothing is to be attached to the walls or the ceiling without permission. No posters or banners will be permitted on the MAC exterior or grounds without the approval of the USA NAA.  No tacks, nails, tape or similar items may be used in the MAC. Glitter, “silly string”, rice, sprinkles and confetti are not allowed in the MAC. There may be no open flames (except as described in FIREPLACES section below) and all candles must be battery operated.

PIANO: In order to use the piano, prior arrangements must be made through the Alumni Office. The USA NAA reserves the right to approve anyone who will be playing the piano. No food or drink may be placed on the piano at any time.

FURNITURE: Furniture may not be moved or rearranged without prior approval from the USA NAA.

DANCING: If dancing is part of the event, a dance floor must be rented from an outside vendor and coordinated through the USA NAA. Carpeted or tile areas of the floor cannot be designated as a “dance floor” without proper dance floor in place.

PARKING: Parking at the MAC is available to facility users at no cost on weekends and after 5 p.m. on weekdays; however, no parking space is guaranteed. Nearby parking can be reserved for a fee by contacting USA NAA.

SECURITY: All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

PAYMENT: Acceptable forms of payment include Visa, MasterCard, Discover, American Express, checks and cash. Checks must be made payable to USA National Alumni Association. Final payment is due thirty (30) days prior to the event.

LIABILITY: Each facility renter shall indemnify and hold harmless the USA National Alumni Association, the University of South Alabama, and their respective agents and employees against any and all damages, claims, and liabilities arising out of its use of the MacQueen Alumni Center, including, without limitation, any and all claims for injury or death to persons from any source, including, but not limited to, COVID-19, or damage or loss of personal property. 

DAMAGES: The facility renter is responsible for the payment of any damages to or loss of the Alumni Center’s property, including but not limited to damage that may occur to floors, walls, and fixtures caused by movement of tables, chairs or equipment, if such occurred as a result of the event, including during preparations or cleanup. The facility renter further agrees to pay any and all costs of repair of damage to the facility caused by itself or its vendors, guests, or invitees, or occurring during its vendors, guests, or invitees use of the facility pursuant to this agreement. If any extra labor, cleanup, equipment, etc. are added to the scope of this agreement the facility renter agrees to pay for such items at a rate determined and set forth by the USA NAA.

COMPLIANCE: The USA NAA reserves the right to deny use or continued use of its facilities to any person or organization not complying with the Association’s policies and procedures.

FIREPLACES: The fireplaces, if used, must be set and attended by the building manager.

ANIMALS: Animals are not allowed inside the MAC, except as required by law.

CHILDREN: Children are welcome to the MAC but must be under the supervision of a responsible adult at all times. All event attendees, including children, must stay within the designated area of the event and associated restrooms unless special arrangements have been made.

CURFEW: All events at the MAC must end by 11:00 p.m. and all guests must exit the building at that time. Organizers and clean-up crews are permitted to stay until 12:00 a.m. to complete their duties. In the event that all persons have not exited the MAC by 12:00 a.m., an hourly fee of $150 will be assessed.

CANCELLATION FEES:  Any scheduled event that is cancelled within 10 days of the booked event will incur a cancellation fee of $100, in addition to forfeit of the deposit. If the event is cancelled within 5 days of the booked event the cancellation fee will be one-half of the remaining balance of the rental fee plus any additional costs incurred, i.e. security, etc. and forfeit of the deposit.

FORCE MAJUERE: Facility users shall be excused from liability for the failure or delay in performance of any obligation under this Agreement by reason of any event beyond such party’s reasonable control, including but not limited to, Acts of God, fire, flood, explosion, earthquake, or other natural forces, war, civil unrest, any strike or labor disturbance. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the party has not caused such event(s) to occur.

COVID-19: The USA NAA, in its sole discretion, reserves the right to place reasonable limitations on capacity or otherwise require the facility renter and its guests to abide by public health safety measures (e.g., masking, social distancing, etc.) in conjunction with events scheduled at the MAC in an effort to reduce transmission of COVID-19. Such capacity limitations or other public health safety measures are subject to change at any time.

*SPECIAL NOTE: The USA NAA offices operate on the University of South Alabama calendar relative to its holiday and campus closure schedules, which are set annually by the University, as well as closings due to inclement weather and other unforeseen events. The MacQueen Alumni Center may or may not be available when the University is closed.

Please contact the USA National Alumni Association for questions or additional information at (251) 460-7084 or alumnirentals@bongobaystudios.com.

Download a copy of the MacQueen Alumni Center rental policies (PDF)

The Chief Calvin McGhee Grand Ballroom includes use of the USA Foundation Grand Lobby.

Capacity:

280 seated; 350 theater/reception

Cost:

• $1,500 - Monday – Thursday, 8 am – 5 pm
• $1,250 – Monday – Thursday, after 5 pm
• $2,200 – Friday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

A cleaning fee of $500 is required for parties of 150 or more. 

On-site staff host included in rental fee.

The USA Foundation Grand Lobby is designed for reception-style events only.

Capacity:

TBD

Cost:

• $500 – Monday – Friday, available only after 5 pm
• $750 – Saturday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

Cleaning fee and on-site staff host included in rental fee.

Capacity:

28 seated at board table; additional gallery seating available. The Moulton Board Room rental includes use of the adjoining Holle Briskman Terrace.

Cost:

• $425 - Monday – Thursday, 8 am – 5 pm
• $500 – Monday – Thursday, after 5 pm
• $500 – Friday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

Cleaning fee and on-site staff host included in rental fee.

Audio/visual equipment is available for an additional fee, which includes onsite assistance. Packages may be purchased in four-hour increments, or you may rent equipment individually.

• Four-hour package - $300
• Podium - $100
• Microphones - $100
• Projectors - $100
• Projector Screens - $100
• Lobby Flat-screen TV - $50
• Video Teleconferencing Equipment - $150 (Moulton Board Room only; not included in package)

Stage:

8’x16’ Stage - $300 - Includes skirting and two steps with handrails.

Click here to request a rental quote for the MacQueen Alumni Center. Once submitted, someone from our staff will be in touch within the next 24-48 hours to review your information and go over any questions you may have.

USE: Use of the MacQueen Alumni Center (MAC) must be scheduled through the USA National Alumni Association at (251) 460-7084.

SPACE: Space is reserved on a first-come basis and is not booked as a facility rental until a signed contract and a non-refundable 50% deposit is on file with the USA NAA. Space is booked in four-hour units for the Gordon and Geri Moulton Boardroom and eight-hour units for the Chief Calvin McGhee Ballroom. Setup and tear down must be included in this time. Please include one hour preceding your event start time for set up and one hour following your event for breakdown.

FOOD:  All food and beverages brought into the MAC must be contracted through one of the USA NAA-approved caterers.

CATERERS: Caterers must be selected from the MAC-approved list of caterers. On-campus departments and organizations must use the University of South Alabama contracted caterer.

TRASH: All vendors are responsible for their individual trash. All trashcans must be used with trash bags, do not place loose trash directly in the trashcans. All trash must be removed from the premises immediately following the event. No trash is to be left anywhere throughout the facility.

ALCOHOL: Affiliated chapters and societies of the USA NAA and non-University users may host functions at which alcoholic beverages are served, conditioned upon such service being provided by the University’s Approved Food and Beverage Provider.

• The USA National Alumni Association is released from any and all liability concerning the presentation, consumption, and/ or distribution of any alcoholic beverages.
• For any event held at the MacQueen Alumni Center at which alcoholic beverages will be served, the University’s exclusive catering services provider shall be used to serve all alcoholic beverages at said event.
• All alcohol sold or distributed at the MacQueen Alumni Center must remain on the premises, likewise, no outside alcohol can be brought onto the premises.

INVITATIONS & PRINTED MATERIALS: All printed materials, including invitations, are to be reviewed by the USA NAA prior to printing to ensure donor names are listed and spelled correctly.

EQUIPMENT and ANCILLARY SERVICES: Please contact the Office of Alumni Relations for rental services.

AV TECHNICIAN: Please contact the USA NAA for AV rental needs. An on-site attendant will be included in the purchase of the AV Package. 

SMOKING: The MAC and the University of South Alabama are tobacco-free environments. No tobacco products are permitted on campus. Vaping and e-cigarettes are also prohibited.

DELIVERIES: All deliveries must be coordinated through the Alumni Office. All deliveries must be made at the back loading dock. The USA NAA cannot assume responsibility for items left by the caterer, rental company or facility user.

DECORATIONS: All decorations and rental items must be approved by the USA NAA. Props must be free standing, including signs. Nothing is to be attached to the walls or the ceiling without permission. No posters or banners will be permitted on the MAC exterior or grounds without the approval of the USA NAA.  No tacks, nails, tape or similar items may be used in the MAC. Glitter, “silly string”, rice, sprinkles and confetti are not allowed in the MAC. There may be no open flames (except as described in FIREPLACES section below) and all candles must be battery operated.

PIANO: In order to use the piano, prior arrangements must be made through the Alumni Office. The USA NAA reserves the right to approve anyone who will be playing the piano. No food or drink may be placed on the piano at any time.

FURNITURE: Furniture may not be moved or rearranged without prior approval from the USA NAA.

DANCING: If dancing is part of the event, a dance floor must be rented from an outside vendor and coordinated through the USA NAA. Carpeted or tile areas of the floor cannot be designated as a “dance floor” without proper dance floor in place.

PARKING: Parking at the MAC is available to facility users at no cost on weekends and after 5 p.m. on weekdays; however, no parking space is guaranteed. Nearby parking can be reserved for a fee by contacting USA NAA.

SECURITY: All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

PAYMENT: Acceptable forms of payment include Visa, MasterCard, Discover, American Express, checks and cash. Checks must be made payable to USA National Alumni Association. Final payment is due thirty (30) days prior to the event.

LIABILITY:Each facility renter shall indemnify and hold harmless the USA National Alumni Association, the University of South Alabama, and their respective agents and employees against any and all damages, claims, and liabilities arising out of its use of the MacQueen Alumni Center, including, without limitation, any and all claims for injury or death to persons from any source, including, but not limited to, COVID-19, or damage or loss of personal property. 

DAMAGES: The facility renter is responsible for the payment of any damages to or loss of the Alumni Center’s property, including but not limited to damage that may occur to floors, walls, and fixtures caused by movement of tables, chairs or equipment, if such occurred as a result of the event, including during preparations or cleanup. The facility renter further agrees to pay any and all costs of repair of damage to the facility caused by itself or its vendors, guests, or invitees, or occurring during its vendors, guests, or invitees use of the facility pursuant to this agreement. If any extra labor, cleanup, equipment, etc. are added to the scope of this agreement the facility renter agrees to pay for such items at a rate determined and set forth by the USA NAA.

COMPLIANCE: The USA NAA reserves the right to deny use or continued use of its facilities to any person or organization not complying with the Association’s policies and procedures.

FIREPLACES: The fireplaces, if used, must be set and attended by the building manager.

ANIMALS: Animals are not allowed inside the MAC, except as required by law.

CHILDREN: Children are welcome to the MAC but must be under the supervision of a responsible adult at all times. All event attendees, including children, must stay within the designated area of the event and associated restrooms unless special arrangements have been made.

CURFEW: All events at the MAC must end by 11:00 p.m. and all guests must exit the building at that time. Organizers and clean-up crews are permitted to stay until 12:00 a.m. to complete their duties. In the event that all persons have not exited the MAC by 12:00 a.m., an hourly fee of $150 will be assessed.

CANCELLATION FEES:  Any scheduled event that is cancelled within 10 days of the booked event will incur a cancellation fee of $100, in addition to forfeit of the deposit. If the event is cancelled within 5 days of the booked event the cancellation fee will be one-half of the remaining balance of the rental fee plus any additional costs incurred, i.e. security, etc. and forfeit of the deposit.

FORCE MAJUERE: Facility users shall be excused from liability for the failure or delay in performance of any obligation under this Agreement by reason of any event beyond such party’s reasonable control, including but not limited to, Acts of God, fire, flood, explosion, earthquake, or other natural forces, war, civil unrest, any strike or labor disturbance. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the party has not caused such event(s) to occur.

COVID-19: The USA NAA, in its sole discretion, reserves the right to place reasonable limitations on capacity or otherwise require the facility renter and its guests to abide by public health safety measures (e.g., masking, social distancing, etc.) in conjunction with events scheduled at the MAC in an effort to reduce transmission of COVID-19. Such capacity limitations or other public health safety measures are subject to change at any time.

*SPECIAL NOTE: The USA NAA offices operate on the University of South Alabama calendar relative to its holiday and campus closure schedules, which are set annually by the University, as well as closings due to inclement weather and other unforeseen events. The MacQueen Alumni Center may or may not be available when the University is closed.

Please contact the USA National Alumni Association for questions or additional information at (251) 460-7084 or alumnirentals@bongobaystudios.com.

Download a copy of the MacQueen Alumni Center rental policies (PDF)

The Chief Calvin McGhee Grand Ballroom includes use of the USA Foundation Grand Lobby.

Capacity:

280 seated; 350 theater/reception

Cost:

• $1,800 - Monday – Thursday, 8 am – 5 pm
• $1,500 – Monday – Thursday, after 5 pm
• $2,750 – Friday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

A cleaning fee of $500 is required for parties of 150 or more. 

On-site staff host included in rental fee.

The USA Foundation Grand Lobby is designed for reception-style events only.

Capacity:

TBD

Cost:

• $650 – Monday – Friday, available only after 5 pm
• $1,000 – Saturday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

Cleaning fee and on-site staff host included in rental fee.

Capacity:

28 seated at board table; additional gallery seating available. The Moulton Board Room rental includes use of the adjoining Holle Briskman Terrace.

Cost:

• $525 - Monday – Thursday, 8 am – 5 pm
• $650 – Monday – Thursday, after 5 pm
• $650 – Friday – Sunday, 8 am – 11 pm

Rental rates are for eight (8) hours, Friday through Sunday; five (5) hours Monday-Thursday. Additional hours are $100 per hour.

Security:

All events require security from USA Police (USAPD) (251.460.6312) which must be scheduled and paid for by facility renter directly with/to USAPD. Events are required to have a minimum of one police officer for a non-alcoholic event, and a minimum of two police officers for an event where alcohol will be sold or distributed. The charge per event officer will be $35 per hour. 

Deposit and Payment:

A 50% deposit is due at the time of booking. The balance is due 30 days prior to the event.

Cleaning fee and on-site staff host included in rental fee.

Audio/visual equipment is available for an additional fee, which includes onsite assistance. Packages may be purchased in four-hour increments, or you may rent equipment individually.

• Four-hour package - $300
• Podium - $100
• Microphones - $100
• Projectors - $100
• Projector Screens - $100
• Lobby Flat-screen TV - $50
• Video Teleconferencing Equipment - $150 (Moulton Board Room only; not included in package)

Stage:

8’x16’ Stage - $500 - Includes skirting and two steps with handrails.

Request a rental quote for the MacQueen Alumni Center. Once submitted, someone from our staff will be in touch within the next 24-48 hours to review your information and go over any questions you may have.